Code of Conduct

Who is bound by this code of conduct?

Anyone taking part in Frogbear-funded field visits and activities.

What are the expectations?   We are all required to

  • commit to a scholarly environment built on equity, mutual respect, and a climate free of bullying and harassment
  • enable free and open discussion and value diverse perspectives while ensuring the dignity of participants
  • not discriminate based on gender, age, race, colour, religion, creed, sexual orientation, national origin, or disability
  • not assign duties based on a gendered division of labour
  • strive for a nuanced and attuned understanding of diverse cultures, including negotiating potential conflicts with care

We are all required to prevent bullying and harassment, sexual misconduct, and expressions of disrespect.

If we witness bullying, harassment, sexual misconduct, or disrespectful expression, we are expected to act as allies to those targeted by offering support and reporting issues.

You may contact the Frogbear Ombudsperson (currently Christina Laffin) at or by calling +1-604-822-4990 and leaving your telephone number.

All concerns will be treated in confidence.

Academic misconduct

Academic misconduct includes cheating, falsifying material, plagiarizing others’ works, and failing to participate respectfully in all aspects of the program.

Bullying and harassment

Bullying and harassment is objectionable and unwanted behavior that is verbally, physically, or emotionally abusive, vexatious or hostile and that creates an intimidating environment for learning or working. It may be intentional or unintentional and need not be repetitive to have a lasting harmful effect.

Bullying and harassment includes demeaning or intimidating comments, gestures or conduct, verbal aggression or yelling, threats, ostracism and exclusion, abuse of power, sabotage of work, derogatory name-calling, spreading of malicious rumors, and making vexatious complaints about others.

Bullying or harassment does not include appropriate managerial or supervisory direction, constructive criticism, respectful expression of differences of opinion, reasonable changes to assignments and duties, correction of inappropriate student behavior, and instruction using conjecture or advocating controversial positions.

Sexual misconduct

Sexual misconduct involves a range of behaviors including sexual assault, sexual harassment, intimate partner violence, sexual exploitation, sexually inappropriate behavior, and any other conduct of a sexual nature that is nonconsensual, or has the effect of threatening, intimidating, or coercing a person. Sexual misconduct can be committed by individuals of any sex or gender, and it can occur between individuals of the same or different sexes or genders. It can occur between strangers or acquaintances, as well as people involved in intimate or sexual relationships.

A determination of disrespectful behavior or misconduct is based not only on what the alleged perpetrator and target experienced, knew, or understood, but on what a reasonable person in each circumstance would have experienced, known, or understood, taking into account the full context.

Gender equity

The FROGBEAR project recognizes that gender inequities exist in the fields of religious studies, and as such strives support scholars who identify as female by ensuring equitable engagement in all activities in the project.  Those responsible for organizing research, training, and events are asked to aim for 50% of the leading scholars involved to be female, and to ensure it is not less than 30%.

Use of the Funds for Field Visits

  1. Each Co-investigator is allocated funds annually to support, primarily though not exclusively, each team member’s fieldwork in the form of subsidies to his or her airfare and transportation costs, housing and per diems, fieldwork-required equipment.
  2. These funds will be allocated in addition to support that EA partners may provide in the form of travel subsidies and free accommodation for the conferences to be organized during the annual fieldwork period.
  3. Team members are encouraged to provide opportunities for their students (graduate students or senior undergraduates) in fieldwork. Funding for student participants may also be provided either by a researcher’s home institution, or through funding programs supported by this grant.
  4. Team members are encouraged to secure supplemental funding from external sources, including their home institutions.
  5. Team members who cannot join any part of annual fieldwork projects cannot claim research funds for that year. He or she may however, recommend a colleague or student from his or her institution to participate in the fieldwork.
  6. We understand that not all of our team members will be able to join every one of the annual fieldwork opportunities to be arranged over the life of the project. Team members who may be unable to join part or any of the fieldwork opportunities are encouraged to assist us with training and mentoring, and/or other matters related to the success of this project.
  7. Co-investigators may be eligible to claim child care expenses for dependent children. Proposals should be submitted for pre-approval by the FROGBEAR project. Due to limited space and resources, however, children are not generally allowed at the research sites except in the case of special circumstances. Cluster leaders will check with local tour companies, guest houses and/or universities to provide details on appropriate local caregivers, space, and facilities (e.g. playgrounds). Co-investigators are responsible for using this information to make a proposal for childcare expenses.

Frequently Asked Questions

  1. Can participants conduct field visits in other months? Some expressed concern that their schedules may not allow for this timing, or that the timing may not be ideal for some field sites (too hot, possible flooding, etc.).
    A: Cluster leaders are encouraged to arrange site visits during the summer; however, they may note on the proposal form if this is not possible, and why.
  2. Can funds be used to hire research assistants to analyze material that has recently been made available?
    A: NO (mostly). If you feel that a request is justified, submit a proposal for review by the Central Steering Committee. These will be evaluated on a case-by-case basis.
  3. Can I use Airbnb instead of a hotel for accommodation?
    A: YES. Please ensure the receipt is marked PAID.
  4. Can I use some of the funds for buying books related to my topic?
    A: YES. A list of books purchased (in English) is required, along with justification that they are directly related to the project’s research. This item should total no more than $500 CAD.
  5. As part of my trip, can I stop in another city for library research and meeting people? Can I claim the expenses incurred there?
    A: YES. This stop is part of the visit. The sponsor requires that names and affiliations of people you meet with be submitted, along with justification for the relevance to the project.
  6. Can I spend my own quota for other trips related to my research?
    A: NO. This stop is not part of a cluster visit.
  7. I will be stopping in another city on my way to the site visit. Can I still claim the airfare?
    A: YES, up to the amount a direct flight would have cost. Please ensure you submit a quote showing the direct price, along with your claim.
  8. My student has been accepted into the Summer/Winter/Intensive Program. May I use my funds to cover his/her travel expenses?
    A: YES, we ask the student to submit a brief report on an aspect of the program.


Expenses must be necessary and reasonable. Please consider the following questions when determining if an expense should be included:

  1. Does the expense need to be incurred and is there value for the project?
  2. Is there an alternative that is less expensive but still appropriate, safe, and convenient?
  3. Would this expense be considered excessive or unreasonable from the general public’s view?
  4. Is it an arm’s length transaction (i.e., no conflict of interest) that conforms to sound business practice?

Eligible expenses include airfare, ground transportation, meals and accommodation (if not provided by the visit). No receipts for meals are needed, and are reimbursed on a per diem basis ($24CAD-breakfast, $26CAD –lunch, $50CAD – dinner, or $100 CAD for a whole day). Please do not claim meals provided by the program. Please submit a list of expenses, and scans of all original, itemized receipts (not credit card slips). If you are missing any receipts, additional information needed to show that you will not claim them elsewhere. To avoid any delays when submitting your form, please clearly number your receipts and provide enough translation to show what the expense is for including the amount. Unfortunately, we are unable to reimburse participants until they return from the visit. Please contact to verify the eligibility of expenses.